NOAC Update, May-25-2015

Dear Fellow NOAC Attendees,

Just a few things as we get closer to NOAC – only 69 days left…
1) Payments
2) Training & Activity Signups – Due May 31
3) Group Competition Signups – Due ASAP
4) Medical Forms – Due June 30
5) NOAC Trading Post
6) Other info we need
7) General Info
8) Upcoming Contingent Meetings

1) Payments
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The next payment of $175 was due on May 8th. If you are among the 21 who have not yet paid, please do so ASAP. The Lodge has to send this money to national soon, so please get it in. The final $75 will be due July 1st.

The online payment system was supposed to be back up and working. But Greg C. just went in to check his account  and the balance is wrong. If you try to pay with that and your balance is $375 or some other amount that you know is wrong, please let us know. We are working to have the system fixed once again.

–May-26-Update–

As a follow-up, we think we have figured out some of the issues. It seems there was a feature most of us did not know about to help with just this problem.

A few things we have learned:
1) If you have not yet made any online payments for NOAC, the system will tell you that you owe $450 which is wrong for most of us. Your best course of action is probably to mail a check to the Council Office.
2) If you are mailing in a payment, make sure you use the new address:

Heart of Ohio Council
3 North Main Street, Suite 303
Mansfield, OH  44902

3) IF you have ALREADY MADE PAYMENTS using the online system, you can pay more.
a) Go to http://heartofohiocouncil.doubleknot.com/event/noac-2015/1664122.
b) When you get to that page, click on the link: “To edit an existing registration CLICK HERE”. See the image in the attachment
c) This should then ask you to log in
d) You should now see you correct balance and pay what is currently due.
4) If you think that the money amount is wrong in your online account, please DO NOT PAY IT. Send us an email so we can check into it.

Sorry for all the troubles. The online payment system is new to our Council, and we are the first group trying it out on a big event like this with multiple payments. We are finding out a lot of things with the system that should make future events go more smoothly.

–May-26-Update–

2) Training & Activity Signups – Due May 31
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Since the signups opened on April 1st, we have found out some updated information:

– You have until May 31 to register for Training & General Activities
– You may sign up for 5 at most, but will only get two of them, so make sure you put them in order of preference
– Each of the classes will be in 3 parts and stretch over 3 days
– During June they will take everyone’s choices and figure out our class schedules and what we got into
– After that, you will have the chance to log back into your NOAC Dashboard and adjust the classes you have, based on availability of other classes
– You can find an online version of all the classes here: https://registration.oa-bsa.org/Event/1/ActivityCatalog. They are still working on a printable version.
– While you are logged into your DashBoard, don’t forget to complete the sections: “Additional Attendee Information” and “Permissions and Releases”

3) Group Competition Signups – Due ASAP
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For many of the Group Competitions, we can only sign up as a Lodge. If you are interested, please email us at NOAC2015@Portage619.org so we can keep a list of who is interested and sign you up. These activities include:
Basketball: Youth 5-on-5, Adult 3-on-3
Flag Football: 7-on-7
Lodgeball: 6-on-6
Soccer: 7-on-7
Track And Field:
4 x 100m Relay (adult & youth divisions)
4 x 400m Relay (adult & youth divisions)
Ultimate Frisbee: 7-on-7
Volleyball: 6-on-6
NOAC’s Got Talent: If a group wants to perform, we can sign you up. YOu can sign yourself up as an individual
Mascot Mayhem Challenge
OA Amazing Race
Cast Iron Chef

4) Medical Forms – Due June 30
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Just like for Summer Camp, you will need a Medical form to attend NOAC, and you will have to have the doctor’s part. For NOAC, the form is mostly just the 2014 version of the BSA Medical Form, with a special code on it and a slightly different procedure for use:
– Starting at the NOAC Registration site, log in and click on the Event link on the left side of the window.
– There is some more info on the medical process that you should read through on the event page
– Select the “Click to access BSA AHMR System”. This will redirect you to the my.scouting.org website to create another account and log in and process your medical form.
– Basically you will have to fill out some of the info online, print the forms, take them to your doctor to fill out and sign, then scan and upload your completed form. Your form needs to be uploaded by JUNE 30, 2015.
– Then the NOAC medical staff will review your completed form and contact you with any problems or questions they have.

Some notes:
– When filling our your form it asks for the Contingent Leader’s phone number. That would be Greg C’s 440-570-6218
– YOUTH: you may be asked who is providing your ride to NOAC. For now just say it is your parents.
– We have heard that there are some issues that when printing the forms, not all of the information prints on the form. We have told National about this, so hopefully it will be fixed soon, but don’t count on it.
– Especially if you have medical issues (don’t meet the height/weight guidelines, have high blood pressure, etc…), you should do you medical as soon as possible. That way, if we need to get a waiver for you to attend NOAC, we will have time to pursue that.
– Make sure you attach a copy of BOTH SIDES of your medical insurance card
– If you have medical insurance through the military, you will need to get a “TRICARE Coverage Letter”
– If you are planning to do SCUBA at NOAC, you will NOT NEED the special SCUBA physical addendum
– Since this is basically the same form, you will also be able to use it for Summer Camp if you are doing that too, just be sure to make copies.
– We will also need you to send a copy to the Council Office (or turn it in at an upcoming OA event)

5) NOAC Trading Post
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The NOAC Trading Post is now open. Visit http://tradingpost.oa-bsa.org/ to make your purchases today! ANything you order can be picked up at NOAC at the on-site Trading Post. They will have additional items on-site but may sell out of some of the items you can order now.

6) Other info we need
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– Preferred Roommate: We can enter a preferred roommate if you have one, but the NOAC housing staff does not guarantee you will get them. Youth must room with Youth, 18-21 year olds with others, and adults 21+ with other 21+ adults. Parents and sons can room together if you want to. But we have been told that they are going to maximize the available space, so you may not get your preferred roommate.
– Adult T-shirt Size: We are still working on the designs, but will need your T-shirt size in the next couple of months.
– You will need to send a copy of your completed Medical Form to the Council Office, or turn it in at an upcoming Lodge event. We will get you more information soon.

7) General Info
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– Some people have asked about travel plans. The adult leaders attending will be providing the transportation to and from NOAC. We will be meeting the morning of August 3rd to travel to NOAC and returning the afternoon of August 8th. Stay tuned for more details.
– We recently found out that Full Field Uniforms (also called Class-A’s) and OA sashes will only need to be worn for dinner and evening programs. All other times, you should wear the Activity Uniform (Scout shorts, socks, Scouting t-shirt, no OA Sash).
– We are getting close to final patch designs with a major local amusement park. We will have more details and a pre-order form out soon.

8) Upcoming Contingent Meetings
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We have no meetings scheduled, but will likely have one closer to NOAC. Stay tuned for details.

But we will be at the Trail Project in June. If you are having trouble registering, or doing your medical form, we can help you there. If you can’t make it, just let us know how we can help.

If you have any questions, do not hesitate to ask.

Yours in Brotherhood,

NOAC 2015 Committee
Chair – Ben F.
Advisers – Greg Coghlan, Greg Schultz
NOAC2015@Portage619.org

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