NOAC Update, April-21-2015

Dear Fellow NOAC Attendees,

Just a few things as we get closer to NOAC – only 103 days left…
1) Training & Activity Signups
2) Group Competition Signups
3) Next Payment Due, May 8
4) Medical Forms
5) NOAC Trading Post
6) Other info we need
7) Upcoming Contingent Meetings

1) Training & Activity Signups
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Since the signups opened on April 1st, we have found out some updated information:
– You have until the end of May to register for Training & General Activities
– You may sign up for 5 at most, but will only get two of them, so make sure you put them in order of preference
– Each of the classes will be in 3 parts and stretch over 3 days
– During June they will take everyone’s choices and figure out our class schedules and what we got into
– After that, you will have the chance to log back into your NOAC Dashboard and adjust the classes you have, based on availability of other classes
– You can find an online version of all the classes here:
https://registration.oa-bsa.org/Event/1/ActivityCatalog
They are still working on a printable version.

– While you are logged into your DashBoard, don’t forget to complete the sections: “Additional Attendee Information” and “Permissions and Releases”

2) Group Competition Signups
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For many of the Group Competitions, we can only sign up as a Lodge. If you are interested, please email us at NOAC2015@Portage619.org so we can keep a list of who is interested and sign you up. These activities include:

  • Basketball: Youth 5-on-5, Adult 3-on-3
  • Flag Football: 7-on-7
  • Lodgeball: 6-on-6
  • Soccer: 7-on-7
  • Track And Field:
    • 4 x 100m Relay (adult & youth divisions)
    • 4 x 400m Relay (adult & youth divisions)
  • Ultimate Frisbee: 7-on-7
  • Volleyball: 6-on-6
  • NOAC’s Got Talent: If a group wants to perform, we can sign you up. You can sign yourself up as an individual
  • Mascot Mayhem Challenge
  • OA Amazing Race
  • Cast Iron Chef

3) Next Payment Due, May 8
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The next payment of $175 is due on May 8th. Unfortunately from April 17-30, the Council office will be moving and unable to process any mail-in payments until after the move. You can still send payments to the old address since they will be held and forwarded to the new office.  Portage_NOAC_Payment_Form

You can also use the online payment system at: http://heartofohiocouncil.doubleknot.com/event/noac-2015/1664122. Please note that this link is not posted on the Council website, so don’t discard this email. Also note that the balance the online system shows may be more than you truly owe. We will be sending out emails to everyone with what you still owe.

4) Medical Forms
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Just like for Summer Camp, you will need a Medical form to attend NOAC, and you will have to have the doctor’s part. For NOAC, the form is mostly just the 2014 version of the BSA Medical Form, with a special code on it and a slightly different procedure for use:
– Starting at the NOAC Registration site, log in and click on the Event link on the left side of the window.
– There is some more info on the medical process that you should read through on the event page
– Select the “Click to access BSA AHMR System”. This will redirect you to the my.scouting.org website to create another account and log in and process your medical form.
– Basically you will have to fill out some of the info online, print the forms, take them to your doctor to fill out and sign, then scan and upload your completed form.
– Then the NOAC medical staff will review your completed form and contact you with any problems or questions they have.

Some notes:
– We have heard that there are some issues that when printing the forms, not all of the information prints on the form. We have told National abut this, so hopefully it will be fixed soon, but don’t count on it.
– Especially if you have medical issues (don’t meet the height/weight guidelines, have high blood pressure, etc…), you should do you medical as soon as possible. That way, if we need to get a waiver for you to attend NOAC, we will have time to pursue that.
– Make sure you attach a copy of BOTH SIDES of your medical insurance card
– If you have medical insurance through the military, you will need to get a “TRICARE Coverage Letter”
– If you are planning to do SCUBA at NOAC, you will NOT NEED the special SCUBA physical addendum
– Since this is basically the same form, you will also be able to use it for Summer Camp if you are doing that too, just be sure to make copies.
– We will also need you to send a copy to the Council Office (or turn it in at an upcoming OA event)

5) NOAC Trading Post
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The NOAC Trading Post is now open. Visit http://tradingpost.oa-bsa.org/ to make your purchases today! Anything you order can be picked up at NOAC at the on-site Trading Post. They will have additional items on-site but may sell out of some of the items you can order now.

6) Other info we need
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– Preferred Roommate: We can enter a preferred roommate if you have one, but the NOAC housing staff does not guarantee you will get them. Youth must room with Youth, 18-21 year olds with others, and adults 21+ with other 21+ adults. Parents and sons can room together if you want to.
– Adult T-shirt Size: We are still working on the designs, but will need your T-shirt size in the next couple of months.
– You will need to send a copy of your completed Medical Form to the Council Office, or turn it in at an upcoming Lodge event. We will get you more information after the office moves.

7) Upcoming Contingent Meetings
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We have no meetings scheduled, but will likely have one closer to NOAC.

But we will be at the Ordeal this coming weekend and at the Trail Project in June. If you are having trouble registering, or doing your medical form, we can help you there. If you can’t make it, just let us know how we can help.
If you have any questions, do not hesitate to ask.

Yours in Brotherhood,

NOAC 2015 Committee
Chair – Ben Freeman
Advisers – Greg Coghlan, Greg Schultz
NOAC2015@Portage619.org

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